Meeting Coordinator and Front Office Assistant H/F/X

Description de l'entreprise

The company is  the voice of the European banking sector, bringing together national banking associations from across Europe. The federation is committed to a thriving European economy that is underpinned by a stable, secure and inclusive financial ecosystem, and to a flourishing society where financing is available to fund the dreams of citizens, businesses and innovators everywhere.       We create a platform for representation and for a constructive exchange of ideas and expertise between banks, regulators, supervisors and other entities that drive the innovation and sustainability of the banking sector. As a team, we learn, work and deliver together in an informal, impact-driven manner.

 

Description de la fonction

Key Responsibilities
.    First point of personal external contact for the organization to receive and respond to callers and visitors;
.    Coordinate the bookings, logistics and catering of meetings at the  meetings facilities both for the internal and external meetings;
.    Oversee the logistical set-up and arrangements for the company internal and external meetings (including catering and cleaning);
.    Oversee providers in respect of services and setting-up of the meeting rooms;
.    Provide support services to  visitors (e.g. such as connection to wifi, printing of documents and other related matters when they arise).
.    Work closely with the relevant department Assistant to support meeting logistics for internal and external meetings.
.    Oversee the cleaning and instruct / liaise with the external cleaning team when necessary;
.    Coordinate maintenance and technical issues in relation to  offices;
.    Support the Operations team in organizing office (social) events and other internal activities;
.    Various other office and operations related ad-hoc tasks .e.g. sending documents, receiving and sending mail and packages etc.
 

Profil

Successful candidates fit for the following profile:
.    A bachelor's degree in office administration/secretarial studies or equivalent, or, five years' experience in a similar role;
.    Able to work independently and within a team in a multicultural environment;
.    Excellent business presentation (attitude, smile, attire, etc.);
.    Strong interpersonal and communication skills (oral and written);
.    Proficiency in office software and tools (e.g., MS Office Suite);
.    Excellent command of English/French (oral and written).
In addition, the candidate should demonstrate:
.    A positive, proactive "can-do mentality," with a willingness to take on challenges and find solutions;
.    Service- and people-oriented;
.    Attention to detail and practical problem-solving skills;
.    Stress and effective time management skills; 
.    Sound user knowledge of audio and video conferencing equipment in the meeting rooms;
.    Discretion and confidentiality.

The ideal candidate will show considerable proactivity and initiative, flexibility, motivation and desire to be thoroughly implicated in the working day.

 

Compétences linguistiques

• Néérlandais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)