Administrative Assistant ENG H/F/X

Description de l'entreprise

Description de la fonction

• Provide full administrative support including travel arrangements
• Management of the full membership invoicing with BOB 50 commercial tool
• Provide full organisational and administrative support

• Plan and manage travel arrangements
• Proceed with accommodation group bookings
• Gather all travel information in a follow up sheet
• Register colleagues to event
• Proceed with visa when appropriate
• Conference material follow-up
• Re-invoicing follow-up when needed

• Provide full administrative support including travel arrangements and expenses reports to the General Counsel

• Provide full administrative and logistical support to the meeting organizer
• Support the organiser and the participants during the meeting
• Meeting material follow-up (archive any useful documents)

• Management of stocks and supplies
• Requests quotes and regularly meet with suppliers to get competitive prices

• Ensure operational, flexible and efficient back-up tasks when required

• Check all incoming faxes and post from the letterbox, scan & e-file important documents and distribute to each member of staff
• Ensure that visitors are properly welcomed and that proper control of access to the offices

• An excellent telephone manner is essential to the good reputation of the company

• Very close cooperation and communication among the staff 

Profil

• Strong organisational skills and attention to details
• Flexibility and ability to produce results on time
• Ability to work with figures and documents to produce high quality work
• Highly developed social and communication skills
• Self-starter capable of judging when and how to take initiatives
• Computer literacy (Windows, Word, Excel, Access, Internet)
• Fluency (written and spoken) in English with ability to understand and speak French