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Management Assistant- lobbying Association H/F/X

Référence 4122971 | Créé le 05 décembre 2023

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  • Temps de travail : Temps plein
  • Type de contrat : Contrat à durée indéterminée
  • Famille de métiers : Administration et comptabilité / Secrétariat, travail de bureau et administration du personnel

Description de l'entreprise

The European Association

Description de la fonction

  • The assistant will be the first point of contact for callers and visitors and will be responsible for the meeting rooms - taking telephone calls, welcoming visitors, and booking meeting venues.
  • The successful candidate will also provide general support to the day-to-day running of the office in Brussels and the organization of various meetings and events. 
  • He/she will report to the Senior Officer and to the Secretary General of the Association.
  • Essential Duties & Responsibilities
  • Handle incoming calls and coordinate messages as needed.
  • Provide assistance and support to the Senior Officer and Secretary General.
  • Day-to-day office management: liaise with suppliers, organize incoming mail and postal services, and maintain office/food supplies and other requirements to keep the office running smoothly including office equipment and office space.
  • Administrative and financial work: filing invoices, prepare payments.
  • Provide administrative support in booking travel, filing, and updating contacts.
  • Provide logistical and administrative support in the organization of internal and external meetings and events.
  • Provide ad hoc logistical support to international colleagues for organizing meetings in Brussels.
  • Update and manage the website.
  • Manage orders of office supplies, courier services, catering, cleaning staff etc. 
  • Liaise with IT service providers, designers, printers, translators, etc. 
  • Manage membership fees for members.
  • Assist in preparing the annual General Assembly.
  • Perform other related duties as required.
  • Taking minutes during the Committees and Working Groups meetingsEducation / Experience
  • At least three years of relevant experience in administrative support.
  • Secretarial studies is an asset.


Skills Required
  • Fluency in French and English - other languages is an asset.
  • Excellent communication and organizational skills.
  • Excellent computer skills (MS Office, experience with databases, etc.).
  • Comfortable in multi-tasking, detail-oriented, and working to deadlines.
  • Flexible and adaptable approach to work.
  • Basic accounting knowledge. Compensation
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Comment postuler ?

Nom de l'employeur
Personne de contact
Verantwoordelijke Human Resources
Mode de présentation
postuler via le site Web
Site de l’employeur