Administrative Assistant FR/EN H/F/X

Description de l'entreprise

A small not-for-profit association in the pharmaceutical industry located in Brussels.

Description de la fonction

We are looking for an Administrative Assistant (m/f/x) for an association in Brussels. As an Administrative Assistant (m/f/x), you will:

• Oversee and maintain the day-to-day operations of the office, ensuring a productive and organised work environment.
• Coordinate office activities, including managing schedules and meetings.
• Organise and take minutes at Team meetings.
• Support management with HR matters including holidays, salaries.
• Maintain the internal policies relating to work regulations and procedures.
• Be the primary contact for administrative matters.
• Provide administrative support to the association's staff and management team.
• Manage incoming and outgoing correspondence.
• Maintain and update the association's databases, records, and filing systems.
• Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring.
• Assist in the planning and coordination of association events, including conferences, workshops, and meetings.
• Manage the association's membership database, ensuring accurate and up-to-date records.
• Other administrative duties as the organisation's activities require.

Profil

The successful candidate for this position of Administrative Assistant (m/f/x) will have the following profile:

• Bachelor's degree in secretariat or equivalent qualification.
• Minimum 3 years of experience in a similar position.
• Excellent communication skills in French and English, both written and verbal.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Able to take initiative and anticipate needs.
• Proficient in using office software and technology, including MS Office Suite (Word, Excel, PowerPoint) and database management systems.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment and with different level of seniority.
• Experience with a Belgian trade association/not-for-profit organisation an asset.
• Knowledge of the pharmaceutical industry or related fields is a plus.

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