Personal Assistant H/F/X

Description de l'entreprise

Description de la fonction

• The Personal Assistant is supporting the Secretary General in administrative, organizational and logistic tasks.
• Acting as the point of contact between the Secretary General and internal and external parties
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Secretary General behalf
• Managing the calendar of the Secretary General and ensuring it is aligned with the priorities of the organization; including scheduling appointments and sending reminders
• Organizing travel arrangements of Secretary General
• Consolidating and submitting expenses report for Secretary General
• Preparing meetings with different stakeholders 
• Taking meeting minutes when assigned
• Act in a most confidential and discreet way related to tasks and information received while performing the job

Profil

• A minimum of 5 year relevant experience in a similar role
• Fluent in English and French
• Strong planning and organisation skills are a must as well as a service-oriented attitude and ability to develop sustainable relationships with all parties involved
• Excellent communication skills
• You are able to start as soon as possible