Administrator, Business Development & Special Projects H/F/X

Description de la fonction

• Assist in the coordination of webinars, podcasts, and special events .
• Communicate with international experts and coordinate with various internal teams.
• Ensure sponsor contract deliverables are fulfilled (visibility, communication plans, etc.).
• Handle grant reimbursement processes related to events.
• Support the preparation of quarterly and project-specific reports in collaboration with senior managers.
• Schedule international meetings and take/transcribe minutes.
• Maintain accurate records in internal tools (SharePoint, Monday.com).
• Work with the finance team on invoicing, payments , and quarterly financial reconciliations.
• Collect annual Declarations of Interest (DOIs) from participating experts.
• Support the monthly update of the sponsorship prospectus with accurate organizational and demographic data.

• Fluency in English, both spoken and written, is essential.
• Well-organized with strong attention to detail.
• A true team player, able to work collaboratively across departments.
• Proficient in Microsoft Office (PowerPoint, Word, etc.).
• Familiarity with Microsoft Teams, OneDrive, Canva, and Monday.com is a plus.
• A fast learner, adaptable, and eager to grow.
• Professional and clear written communication, especially via email.
• Interest or experience in non-profit, global health, or pharmaceutical sectors is an advantage.
• Basic project management skills and ability to summarize meeting discussions (including scientific topics).
• Event organization experience is a plus.
• Willingness to travel internationally up to three times per year .
• You must hold a valid work permit for Belgium.

• Salary between 2500€-3200€ gross
• Full time position
• Interim contract leading to permanent contract
• Meal vouchers and travel costs
• Opportunity to work in an international environment

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Anglais (atout)

  • Comprendre : Indépendant - (B1)
  • Écrire : Indépendant - (B1)
  • Lire : Indépendant - (B1)
  • Parler : Indépendant - (B1)

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