Administrative Assistant in Material Engineering Division H/F/X

Description de l'entreprise

Toyota is one of the world's largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota's European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Description de la fonction

Your responsibilities

• Prepare Purchase Orders, and proceed receiving and invoicing 
• Process technical reports towards official issuance acc. to our internal process 
• Prepare and format documents, reports, presentations
• Establish guidelines and procedures 
• Actively propose and implement cost reduction and efficiency ideas 
• Support the team's digitalization processes 
• Manage calendars, schedule meetings, and coordinate appointments. 
• Support internal and external communication with stakeholders. 
• Assist in organizing events, workshops, and team activities. 

Profil

Your profile

• Proven experience as administrative assistant 
• Excellent organizational and time-management skills.
• Rigorous and self-disciplined
• Strong written and verbal communication skills in English. Flemish and French are a plus.
• A very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• You have a Toyota DNA, this means:

                Courage: you are ready to let go of the easy path to reach challenging targets
                Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-                oriented approach
                Creativity: your passion drives you to explore innovative ideas and challenge the impossible
                Curiosity: you combine imagination and fact-based observation
                Coaching: you share knowledge and feedback with your colleagues and celebrate each other's success

Compétences linguistiques

• Néérlandais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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