Receptionist and Office Coordinator M/V/X

Description de la fonction

ABOUT THIS JOB

The Receptionist and Office Coordinator position is the first point of contact for all that enters the facilities. The person joining will be responsible for providing top customer service, engaging positively with everyone that enters the building, providing responses, and escalating as needed. This position will coordinate as needed with the on-site Facilities team, janitorial, security, etc.

RESPONSIBILITIES

• Create pleasant entry experience for employees, customers and visitors
• Receive requests and triage with the appropriate teams (IT, Real estate, etc)
• Support onsite meeting requests, providing support for room reservations and engaging AV team as needed for equipment support
• Manage catering requests
• Manage security badges for associates & guests
• Monitor coffee room & office supplies, coordinating orders as needed
• Perform other administrative support duties as required by the FM department
• Manage and coordinate postal and courier services
• Handle all incoming phone calls in a polite manner with standard greetings and transfer them to the parties concerned, and take messages if the receiver is not available to take the calls
• Create pleasant work environment for employees
• Develop intra-office communications to share information about the building (ie, landlord sponsored events, equipment repairs, changes in procedures, etc.)
• Receive and manage daily requests from associates, engaging landlord maintenance support or other vendors as needed
• Respond to associate requests in a timely and professional manner
• Obtain vendor price quotations, prepare POs, monitor invoice processing
• Drive cost savings initiatives, identify services to adjust or bid
• Liaise with site landlords to ensure that the agreed program for planned building maintenance is implemented and monitored
• Coordinate with Project Manager(s) to execute renovation and relocation plans
• Work closely with Corporate Security to implement safety standards on site
• Collaborate with Global Crisis Response team, to work through calamities, theft, etc.
• Collaborate with Health & Safety team to maintain a safe and healthy work environment.

QUALIFICATIONS

• Relevant education and experience required
• Minimum 2+ years of progressively responsible experience
• Excellent communication skills (written and verbal) in Dutch and English
• Autonomy towards your own tasks
• Knowledge of Microsoft Office (Word, Excel)
• On site role with no hybrid work

Compétences linguistiques

• Néérlandais (atout)

  • Comprendre : Indépendant - (B1)
  • Écrire : Indépendant - (B1)
  • Lire : Indépendant - (B1)
  • Parler : Indépendant - (B1)

• Anglais (atout)

  • Comprendre : Indépendant - (B1)
  • Écrire : Indépendant - (B1)
  • Lire : Indépendant - (B1)
  • Parler : Indépendant - (B1)

• Français (atout)

  • Comprendre : Elémentaire (A)
  • Écrire : Elémentaire (A)
  • Lire : Elémentaire (A)
  • Parler : Elémentaire (A)

Avantages du poste

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)
• 13th month, meal vouchers, hospitalization and group insurance

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