Administrative Officer H/F/X

Description de l'entreprise

Our client is an international association specialized in the public transports sector. They are searching for an administrative officer. 

Description de la fonction

MAIN DUTIES     

• Administrative support for 3rd party funded project proposals and bids (collecting CV, company information, statutes, and other material needed and available in the association)? 
• Provide organisational & logistic support to managers from the unit  
• Liaison with Project Events manager and EU project Administrative and Financial Officer 
• Support of timesheet process for funded projects 
• Liaison with other Unit officers regarding the logistics of funded project activities 
• Plan and organise logistics for Project Delivery & Data unit activities (internal and external meetings projects meetings, conference calls, workshops, events, etc.) 
• Support the communication with project partners 
• Follow-up and update the database, related Unit pages & sections of  online platforms (Efficy, MyLibrary, MyNetwork.) 

RESPONSIBILITIES & TASKS     

• Support the Project Managers for the execution of administrative tasks  
• Support actively the Units Managers in the coordination of activities and the use of appropriate tools to ensure high quality outcomes 
• Main contact for logistics aspects related to the unit  
• Keep track of the update of all unit related documents, including the unit agenda and make sure that they are internally well promoted and distributed 
• Perform any other reasonable duties as directed by line management 
• The above responsibilities shall be performed according to the internal  culture based on RISE values (Respect, Innovation, Sharing, Expertise), the code of conduct, and on the principles of caring management.  This implies providing the colleagues employees with support ensuring their development and well-being, while being responsible for enforcing corporate policies and procedures standards. 
   

Profil

PROFILE 

• Excellent organizational skills and multi-tasking abilities 
• Hands on experience with MS Office, Internet and Excel 
• Excellent knowledge of English and French (oral and written). Solid knowledge of a third language is an asset 
• Understanding of office management and daily operations 
• Experience of delivering work of high quality within strict deadlines 
• Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives 
• Problem-solving attitude and sense of initiative 
• Strong ability to work flexibly and autonomously to meet/manage changing priorities for the unit and/or the Department 
• Ability to travel and to work under pressure (mainly for on-site events) 
• Team player 
• Attentive to details 
• Proactive
• Knowledge of Efficy (CRM) is an asset 
• Integrity and professionalism 

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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