Management Assistant to team of diplomats (M/F/X) M/V/X

Description de la fonction

You will be joining a foreign diplomatic mission based in Brussels that represents its country's interests within Belgium, the European Union, and various international institutions.

Assist diplomatic officers during social, business, and official events

• Maintain updated contact lists for diplomatic networks: embassies, EU institutions, and multilateral organizations
• Support filing and administrative tasks for the Deputy Chief of Mission
• Assist with protocol notifications (Belgium & EU) and VIP courtesy requests for delegations
• Answer phone calls, manage emails, and relay messages appropriately
• Welcome and receive guests and delegations
• Review the general mailbox and distribute emails to the appropriate officers
• Manage and update weekly schedules and appointments
• Assist diplomatic officers with drafting and formatting correspondence

Profil

• Initial relevant administrative experience
• Fluency in French and English (other languages are considered an advantage)
• Professional, discreet, and diplomatic communication style
• Flexibility to occasionally start earlier or stay later when required
• Strong sense of responsibility, organization, and reliability
• Clean criminal record (mandatory requirement)

Avantages du poste

• Benefits package in line with Belgian employment regulations (details confirmed by the payroll provider)
• Full-time 38-hour workweek with a 1-hour lunch break
• Daily on-site presence
• A formal, international working environment with close exposure to diplomatic activities