Payroll Assistant - Heverlee - Technology & AI (80%-100%) M/V/X

Description de la fonction

You'll join an innovative technology & AI company based in Heverlee, known for building advanced digital solutions with real-world impact. With a team of 57 employees and a culture built on collaboration, trust, flexibility and continuous learning, this is a workplace where your input matters and your growth is encouraged.

• Manage the end-to-end payroll cycle for employees and freelancers (timesheets, absences, benefits, allowances).
• Ensure accurate payroll data collection, validation, and monthly processing.
• Maintain organized payroll files and employee compensation records.
• Collaborate with external payroll partners to ensure accuracy and compliance.
• Support onboarding administration: contracts, document collection, ID creation, system access.
• Process purchase and sales invoices and support accounts payable/receivable follow-up.
• Reconcile bank statements and monitor expense tracking
• Prepare reports, correspondence, and internal documents.
• Assist with office supplies, inventory, and vendor coordination.
• Support management with ad-hoc administrative and operational tasks.

Profil

• 3 years of experience in payroll.
• Knowledge of Belgian payroll processes and HR administration.
• Fluent in Dutch and English.
• Comfortable working in a fast-paced, tech-driven environment.
• Organized, accurate, proactive, and able to work independently.
• Strong MS Office skills; experience with payroll systems is a plus.

Avantages du poste

• Temporary role with real possibility to become permanent.
• Flexible working model: 3 days on-site (Heverlee) + 2 days home office.
• Option to work 80% if desired.
• Join a smart, friendly, ambitious team in an innovative tech environment.

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