Personal Assistant /X) M/V/X

Description de l'entreprise

The company is a highly reputable organization within the professional services industry. As a leading international law firm, it is committed to delivering exceptional services to its clients while fostering a supportive, structured, and efficient work environment for its staff.

Description de la fonction

As a Personal Assistant, your key responsibilities include:

• Acting as a personal assistant to partners and/or lawyers, managing calendars, scheduling appointments, coordinating meetings, and handling correspondence professionally.
• Organizing and coordinating domestic and international travel, including flights, accommodation, transportation, client meetings, and invoicing travel expenses.
• Preparing reports, presentations, and other business documents; managing files and confidential records (both paper and electronic).
• Managing emails, responding to queries in lawyers' absence, and liaising with clients, other lawyers, and external agencies.
• Assisting with billing processes, including collating information, checking drafts, and coordinating with partners, associates, and billing teams using systems such as 3E and Intapp.
• Supporting the organization of events, client meetings, networking activities, and ad hoc assignments, including assisting visiting partners or senior associates.
• Maintaining and updating client contacts, mailing lists, and other internal databases to ensure accurate and efficient communication.
• Performing general administrative tasks to ensure smooth daily operations and contribute to the overall efficiency of the team.

Profil

A successful Personal Assistant should have:

Experience & Knowledge :

• Ideally 5 years of experience in a similar secretarial or business support role, preferably within professional services.
• Excellent command of both English and German.
• IT literate with strong skills in Microsoft Office, especially Word and Excel.
• Formal secretarial qualification and prior experience are a plus.

Skills & Qualities :

• Strong organizational and multitasking abilities to manage various responsibilities efficiently.
• Excellent written and verbal communication skills; able to interact professionally with colleagues at all levels.
• Ability to maintain confidentiality and handle sensitive information with maturity.
• Proactive, self-motivated, reliable, and flexible, with the ability to work under pressure and meet tight deadlines.
• Good problem-solving skills, initiative, and ability to prioritize tasks effectively.
• Attention to detail, good presentation skills, and a professional, positive attitude.
• Team player with a sense of humor and the ability to build strong working relationships.

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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