Executive assistant to the People & Innovation Vice-President M/V/X

Description de la fonction

Team Description

People & Innovation (P&I) is the function dedicated to creating an environment where employees and the company can grow together. Its mission is to deliver innovative, integrated HR solutions and services that enable employee development, wellbeing, and engagement while supporting business transformation.

P&I focuses on areas such as talent management, learning and development, pay and benefits, workplace experience, and IT systems for HR, ensuring that people have the tools, processes, and support to thrive and contribute effectively.

Your responsibilities

• Personal assistant to People & Innovation VP (agenda, travel, expenses, LinkedIn content creation)
• General administration (contracts, invoices, communications with Japan, PowerPoint, mailings)
• VP budget control, PR/PO processing (Oracle)
• Office and meeting room management, group calendar administration
• Organize P&I meetings and events (on/off-site, hotel, catering, registration)
• Coordinate annual Christmas party and teambuilding activities
• Support HR processes (holidays, performance reviews, etc.)
• Handle ad-hoc requests from functional Heads
• Workforce Transformation team support (Hoshin progress, meetings, PanE HR Conference logistics)
• Manage P&I and WT SharePoint, InTouch communication governance, and champion roles

Profil

Your profile

• Fluency in English (the business language of TME) is required; Dutch or French is an asset.
• Experienced Personal Assistant
• Works well under pressure
• Flexible with last-minute changes
• Strong multitasker
• Team player
• Discreet with confidential information
• Reliable and loyal
• Proactive

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Indépendant - (B1)
  • Écrire : Indépendant - (B1)
  • Lire : Indépendant - (B1)
  • Parler : Indépendant - (B1)

Avantages du poste

Toyota is one of the world's largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota's European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office.

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.

If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Interim contract (weekly renewed)

Start date: 01/01/2026

Expected end date: after 6 months possibility to permanent contract

Full time

Hybrid : Toyota Motor Europe Head Office in Evere and possibility for home office

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