Management Assistant H/F/X

Description de l'entreprise

Our client, based in the City Center of Brussels, is a leading investment company.

Description de la fonction

In this role, you will provide vital administrative and organizational support to a Partner, a principal, and a small dynamic team within their prestigious Investment Department.

Your responsibilities for this position are as follows:

• Diary Management: Manage complex and time-consuming calendars for senior executives using Outlook;
• Meeting & Travel Coordination: Organize numerous meetings and business trips, primarily within Europe;
• Committee Meeting Support: Assist in the organization of several committee meetings annually and prepare board packs for these sessions;
• Mail & Email Management: Efficiently handle incoming/outgoing mail and emails for the team;
• Expense Reporting: Prepare and submit detailed expense reports;
• Incoming Calls: Filter incoming calls, take messages, and communicate effectively with high-profile external partners;
• Information Sharing: Collect, organize, and distribute key information to multiple stakeholders;
• Administrative Duties: Handle varied administrative tasks such as filing, photocopying, and document management;
• Team Collaboration: Work closely with two other assistants, sharing information, and providing mutual support when needed.

Robert Half BV and Robert Half Project Sourcing BV process the data from applicants that is required to carry out the application process. You can find more information on data protection, in particular on your rights, at https://www.roberthalf.com/be/en/privacy.

Profil

The desired profile for this position is as follows:

• Languages: Fluency in French and English is essential;
• Software: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Outlook;
• Skills: Highly organized with excellent time management, attention to detail, and communication skills;
• Experience: Previous experience supporting senior-level executives in a fast-paced environment is required.

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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