Administrative Agenda Coordinator - Temporary M/V/X

Description de la fonction

The client is a European-level organisation operating across multiple countries in a highly technical and policy-driven sector. They support large-scale collaborative initiatives and work closely with senior stakeholders, experts, and international partners to deliver impactful long-term projects.

• Coordinate agendas and schedule meetings according to priorities.
• Prepare meeting and ensure smooth follow-up.
• Organise and support meetings, events, and webinars (logistics, invitations, minutes).
• Manage tasks such as contracts and invoices.
• Maintain structured documentation on collaboration platforms.
• Support internal coordination and build strong relationships across teams.

Profil

The ideal candidate is a proactive, detail-oriented professional bringing:

• 3+ years of experience in administration, coordination, project/event support, or executive assistance.
• Strong command of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Excellent planning, organisational, and multitasking abilities.
• High attention to detail and strong document-formatting skills.
• A professional communication style and ease working with senior stakeholders.
• The ability to work autonomously, take initiative, and ensure progress on multiple parallel tasks.
• Excellent written and spoken English.

Avantages du poste

The organisation offers an engaging temporary role for 1 year in an international, mission-driven environment. You will collaborate with diverse teams, support high-impact European initiatives, and gain exposure to complex projects with strategic relevance. The package includes competitive compensation aligned with experience and a supportive, collaborative working culture.