Assistant / Executive Support - Public Affairs H/F/X

Description de l'entreprise

One of our clients is looking for a dynamic and motivated Assistant Level 1 to join their Public Affairs team. This is a full-time role (40h/week), initially on a temporary contract with the possibility to transition to a permanent position.

Description de la fonction

1. Executive Support

• Manage agendas, meetings, travel, and expenses for the Executive Director and three Directors
• Support meeting preparation as needed

2. Department Coordination & Team Support

• Organize weekly team meetings, departmental activities, and away days
• Maintain SharePoint documents and serve as central contact for administrative requests
• Support onboarding of new team members

3. Project & Event Support

• Assist with event logistics, guest lists, registration setup, and stakeholder coordination
• Handle post-event reporting and invoicing

4. General Administrative Support

• Maintain and update Salesforce contact lists
• Support internal communications and coordinate input for Public Affairs work

Profil

Experience & Skills:

• Bachelor's degree in Office Management or similar
• Minimum 3 years' experience, preferably as an assistant at senior management level
• Excellent written and oral communication skills
• High proficiency in IT, web management, and social media
• Fluent in English; additional languages are a plus
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and time management skills, with ability to prioritize
• Excellent interpersonal skills and customer orientation
• Ability to anticipate problems and proactively develop solutions

Personal Qualities:

• Team player who can work independently
• Curious, fast learner, committed to continuous improvement
• Able to work constructively under stress and pressure
• Focused on delivering high-quality support and service

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)