Administrative Assistant H/F/X

Description de l'entreprise

Our client is a european non-profit organisation representing the chemical industry across the continent

No one is like you - and that makes you 100% unique. Confident in our strong results in diversity and inclusion, we fully trust your skills, your perspective and your potential.

Description de la fonction

If you are looking for a role where responsibility, international exposure and meaningful coordination meet, this position offers the perfect blend. You will support high-level activities, contribute to impactful projects, and play a key administrative role in a sector that is shaping Europe's sustainable future. If you enjoy being the organisational backbone of a fast-paced and mission-driven environment, you will feel right at home here.

As an adminstrative assistant you will independently carry out a wide range of administrative, communication and coordination tasks of a highly responsible nature, providing direct support to the Sector Group Manager and interacting with senior internal and external stakeholders.

Your responsibilities :

Administrative & Managerial Support

• Support the Sector Group Manager in management and advocacy activities 
• Organise meetings, virtual conferences, calls and appointments

Travel, Events & Workshops

• Arrange travel and accommodation
• Assist with the planning, organisation and implementation of workshops and events 

Coordination of Groups & Task Forces

• Manage Task Forces, sub-groups and related activities
• Maintain and update the membership database (Salesforce) 

Communication & Digital Support

• Prepare draft activity reports, including communication analytics, event summaries and media outreach 
• Manage the Sector Group's website, social media, newsletters and activity reports
• Publish news items, create visuals (Canva), and schedule posts (Hootsuite) on LinkedIn & Twitter/X 
• Monitor communication statistics and support the communication strategy

Documentation & Information Management

• Maintain the library of relevant information for members
• Ensure accurate filing and data consistency

Profil

We are seeking a dynamic, flexible and service-oriented professional who enjoys administrative responsibilities and can comfortably support several managers with different expectations and working styles.

Experience & Skills

• Bachelor's degree in Office Management or similar
• 3-5 years of experience, ideally supporting senior management 
• Excellent written and verbal communication skills
• Full proficiency in Microsoft Office (Excel, Word, PowerPoint) 
• Strong IT, web management and social media skills
• Excellent organisational skills with the ability to set priorities and meet deadlines
• Strong interpersonal skills and customer orientation
• Ability to analyse underlying issues and propose proactive solutions 
• Understanding of key stakeholders and decision-influencers

Personal qualities

• Team player who can also work independently
• Curious, fast learner, eager to develop continuously
• Anticipates potential issues and proposes preventive solutions
• Performs well under pressure, maintains focus and composure
• Understands priorities and motivations across the organisation
• Skilled at handling difficult situations and improving customer service

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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