Management Assistant - Law firm /X) M/V/X

Description de l'entreprise

Our client is an international law firm based in the south of Brussels. Offices are reachable by public transports.

Description de la fonction

Agenda & Communication

• Manage calendars and schedule meetings.
• Monitor shared inboxes, prepare draft replies, and maintain an organised email archive.

Coordination & Logistics

• Organise internal meetings, including logistics, catering, and invitations.
• Assist in planning major events and conferences.
• Coordinate business travel (transport, accommodation, restaurants, travel compliance).
• Register team members for external events (seminars, conferences, trainings).

Billing & Administration

• Support invoicing and follow-up of outstanding payments.
• Prepare and format documents (Word, Excel, PowerPoint, PDF).
• Manage digital and physical filing, DocuSign workflows, and due-diligence document preparation.
• Handle expense notes, credit card reports, and supplier invoices.

General Office Support

• Draft letters and engagement documents.
• Provide hands-on office support (printing, scanning, binding).
• Assist with general office tasks as needed (mail, reception, supplies).

Profil

• Experience: 1-5 years in an administrative role, ideally in a professional services or legal setting.
• Languages: Fluent French and English; Dutch is an asset.
• Skills: Strong organisational abilities, accuracy, reliability.
• Personality: Proactive team player with a positive mindset.
• Technical: Excellent command of MS Office and comfortable with digital tools and document management systems.

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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