Office & Hospitality Coordinator M/V/X

Description de l'entreprise

Our client is a renowned independent provider of technical control and inspection services within the construction industry across the Benelux. With 250 multidisciplinary experts - including 140 engineers - they operate internationally in more than 43 countries.

Description de la fonction

1. Reception & Hospitality

• Warmly welcoming visitors at the Diegem office
• Serving as the primary telephone contact for the Belgian organisation
• Managing building and parking access

2. Event & Facility Coordination

• Managing meeting room bookings, catering and facilities support
• Creating and organising internal events from A to Z (team events, staff parties, Sinterklaas, after-work sessions, etc.)
• Ordering branding materials, promotional items and corporate gadgets
• Handling travel arrangements, including flights, hotels and rental cars

3. Administrative Support

• Managing the reception mailbox and coordinating all incoming/outgoing communication
• Sorting, distributing and preparing postal items; registering registered mail
• Providing ad-hoc administrative support to support services such as Facilities
• Assisting with basic reporting and follow-up tasks

Profil

• A warm, positive and professional presence - even in busy, multitasking moments
• Strong customer focus and a natural inclination to help others
• Excellent written and spoken command of Dutch, French and English
• Solid knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Highly organised with strong attention to detail
• Proactive, solution-oriented and comfortable working independently
• Able to meet deadlines and maintain accuracy
• Preferably at least 3 years of experience in a similar role
• Available as soon as possible

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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