Legal Administrative Assistant - Brussels - Law Firm M/V/X

Description de l'entreprise

Join a leading international law firm in the heart of Brussels, renowned for providing top-tier legal services to global clients. The firm values professionalism, teamwork, and excellence, offering a dynamic and collaborative environment where administrative staff play a key role in supporting attorneys and client operations.

Description de la fonction

• Coordinate and maintain efficient office procedures and workflow in line with firm policies.
• Provide coverage and support within the secretarial team, including call handling and overflow work.
• Maintain strict confidentiality of all client and firm information, records, and files.
• Manage day-to-day diaries, schedule meetings, arrange business itineraries, and coordinate travel for attorneys.
• Communicate professionally with clients, handle incoming calls and emails, and organize documentation.
• Draft and format correspondence, memos, reports, and PowerPoint presentations accurately and on time.
• Utilize firm software and computer systems for document management and filing (both electronic and hard copy).
• Enter attorney timesheets into Intapp and manage time entries according to monthly deadlines.
• Support the billing process, liaising with billing coordinators and arranging reimbursements or client invoices.
• Maintain updated handover notes for each designated attorney.
• Perform any other ad hoc secretarial or administrative duties as required.

Profil

• Fluent in English (written and spoken).
• Strong organisational skills, able to prioritise workload and meet deadlines.
• High technical proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of French and/or Dutch is a plus.
• Professional, punctual, and committed to providing quality service.

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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