Receptionist and Administrative Coordinator M/V/X

Description de l'entreprise

Our client, headquartered in Wavre, is active in the Energy sector.

Description de la fonction

Want to play a key role at the heart of office life?

Our client is seeking a proactive, service-oriented Administrative Coordinator and Receptionist to join its headquarters in Wavre, with one day per week in Diegem. This hybrid role combines operational office management with reception duties, playing a central role in creating a welcoming and organized work environment.

Your responsibilities:

Reception & Administrative Support

• Open the office at 8:30 a.m. and manage the front desk
• Welcome visitors and handle calls, mail, and general inquiries
• Coordinate meetings, lunches, and internal events
• Prepare workstations for new hires (badges, access and tools)

Office & Facility Management

• Oversee daily operations of the Wavre and Diegem offices
• Manage office supplies, service contracts, and related budgets
• Ensure clean, safe, and well-maintained offices
• Liaise with cleaning teams, vendors, and the property manager
• Ensure compliance with safety and emergency procedures

Archives & Documentation

• Organize and maintain physical and digital company archives
• Ensure secure storage, retrieval, and compliant archiving practices

Profil

• Strong interpersonal skills and adaptability to diverse stakeholders
• Experience managing front desk operations and visitor reception
• Proven coordination of meeting logistics (catering and refreshments)
• Efficient management of office supplies with cost control
• Experience handling administrative requests (business cards and badges)
• Ability to manage vendors and service providers
• Knowledge of workplace safety and compliance standards
• Strong coordination skills for facility maintenance and issue resolution
• Solution-oriented mindset with a customer-focused approach
• Bilingual in French and English

You are perfect, no matter who you are or where you come from. At Unique, diversity and inclusion are values we hold dear. Here, you can thrive as your true self.

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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