Executive Assistant to C-Level H/F/X

Description de la fonction

A leading private equity investment firm based in Brussels is looking for an experienced Executive Assistant to support C-Level executives.

This is a high-trust, highly confidential and pivotal role, combining executive support, personal assistance, and coordination across business and private matters. The ideal candidate thrives in a fast-paced, demanding, and international environment.

Your Role as Executive Assistant You will act as the right hand of senior leadership, ensuring seamless daily operations and flawless coordination across all activities: Executive & Agenda Management Organizing complex internal and external meetings across multiple entities Coordinating with various teams within the group Managing priorities, requests, and follow-ups Tracking actions and ensuring deadlines are met Travel & Logistics Full travel management: flights, trains, hotels, itineraries Coordination of logistics for meetings and events Organizing office logistics, equipment, and visitor welcome Collaboration with office management (lunches, facilities, IT support) Communication & Coordination Handling calls, emails, and correspondence in French and English Acting as interface with internal and external stakeholders Managing ad hoc communications and urgent requests Corporate & Investment Support Preparing and organizing investment-related files and meetings Supporting mandates within investment structures Coordinating dinners, invitations, and catering arrangements Managing mail flow (incoming and outgoing) Archiving and document management Expense & Financial Administration Tracking and processing expenses (credit cards, transport, invoices) Monitoring statements (SNCB, G7, etc.) Invoice verification and payment coordination Personal & Family Office Support (C-Level) Managing personal expenses for CEO, family, and staff Liaising with banks and advisors Handling insurance, property, medical, and private administrative matters Preparing personal and investment-related files for meetings Organizing gifts, greetings, and personal/professional gestures Managing a variety of confidential ad hoc requests

Profil

Your Profile as Executive Assistant Proven experience as Executive Assistant to senior/C-Level executives Strong background in private equity, financial services, or corporate environments is a plus Excellent organizational and multitasking skills High level of discretion, confidentiality, and reliability Strong communication skills in French and English (written & spoken) Ability to work under pressure in a fast-paced environment Strong sense of ownership and proactive mindset Comfortable managing both professional and personal executive support

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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