Management Assistant (commercial departement) M/V/X

Description de l'entreprise

Our client is a globally recognized technology company, active in the development of innovative, high value-added solutions. Based in the Louvain-la-Neuve area, the company operates in a cutting-edge environment, with a tangible impact in high-demand and fast-growing sectors.

With a strong international presence, the company stands out for its scientific expertise, innovation-driven culture, and commitment to quality and precision. It offers a stimulating and collaborative work environment, where teams interact in a multicultural and international setting.

Description de la fonction

Mission

As part of our Commercial department (approx. 40 people across US, EMEA, APAC and China), you provide high-level administrative and organizational support to the Head of Department and the team.

Acting as a key coordination point, you ensure smooth day-to-day operations and contribute to the overall efficiency of the department with a high degree of autonomy and initiative.

Challenges we trust you with

• Provide administrative and organizational support to the Head of Commercial and the wider team.
• Manage complex calendars across time zones, prioritize requests and ensure efficient time management.
• Organize meetings and business reviews: scheduling, logistics, preparation of materials, minutes and follow-up of action plans.
• Coordinate travel arrangements (flights, accommodation, documentation) and support logistics for events, congresses, trade shows and annual commercial kick-off.
• Act as a central point of contact for internal and external stakeholders; screen calls and emails and facilitate communication.
• Support onboarding of new team members and coordinate training invitations and logistics.
• Manage administrative and financial processes in SAP (PR/PO creation, purchase follow-up, invoice tracking) and ensure accurate document tracking (reports, KPIs, training plans).
• Organize customer and internal visits on site and ensure smooth logistics.
• Provide day-to-day operational support and anticipate needs to keep activities running efficiently.
• Continuously improve administrative processes and ways of working.

Profil

What we value

• Bachelor's degree or equivalent experience.
• Minimum 5 years' experience as a Management Assistant in an international environment.
• Fluent in English (C1); French is an asset.
• Advanced MS Office skills.
• Strong organizational, analytical and problem-solving skills.
• Proactive, autonomous, service-oriented and able to multitask and prioritize.
• Excellent communication and interpersonal skills with an international mindset.
• Flexible, resilient to pressure and comfortable in a fast-changing environment.

You are perfect just the way you are, no matter who you are or where you come from. At Unique, diversity and inclusion are values we truly embrace. Here, you are encouraged to thrive in your individuality.

Compétences linguistiques

• Néérlandais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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