Management Assistant /x M/V/X

Description de l'entreprise

Lobbying sector

Description de la fonction

Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets

Responsibilities include:

Accounting and Financial Administration

.    Handling and reporting incoming and outgoing invoices
.    Uploading financial documents into the bookkeeping tool (Octopus)
.    Verifying the accuracy and completeness of invoices
.    Managing expenses claims and related documentation
.    Liaising with the external accountant and the banks
.    Preparation of some elements for the reports for the accountant and the auditors

Administrative and HR Support
.    Providing administrative support to the AIJN team
.    Supporting HR-related matters (employment contracts, insurance, etc.)
.    Liaising with building management, service providers and IT.

Project Support

.    Providing administrative support to AIJN-related platforms and projects, including:
o    Fruit Juice Science Centre (FJSC)
o    Sustainable Juice Platform (SJP)
o    European Cider and Fruit Wine Association (AICV)

Organization and Communication
.    Supporting meetings and events organization logistics
.    Assisting the Communication Manager with website updates
 

Profil

Required skills and competencies

Professional competencies
.    Bachelor level
.    10 years' working experience. Experience as office manager in a European association will be an asset.
.    Experience in administrative, HR, and financial support tasks
.    Excellent organizational and coordination skills
.    Strong attention to detail and accuracy
.    Ability to manage multiple tasks and meet deadlines
.    Very good command of MS Office tools (Outlook, Word, Excel)
.    Experience with Octopus
.    Comfortable with Belgian legal and administrative frameworks

Languages
.    Fluent in English (working language)
.    Comfortable with French

Interpersonal skills
.    Service oriented 
.    Proactive attitude and solution-oriented
.    Discretion and ability to handle confidential information
.    Ability to work independently and as part of a small team
.    Strong sense of responsibility and reliability

Compétences linguistiques

• Anglais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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