Legal Assistant - International Law firm M/V/X

Description de l'entreprise

Our client is a globally renowned law firm with an outstanding reputation across the UK, the US, and international markets. With offices located worldwide, the firm advises leading multinational organizations on complex legal matters across various industries.

Due to continued growth of the Brussels office and an upcoming move to larger premises early next year, the firm is looking to strengthen its support team with an additional Legal Assistant. You will join a collaborative environment and work closely with another experienced Legal Assistant in a duo setup, ensuring seamless support to the legal team.

Description de la fonction

This position is primarily focused on legal administration and billing support (approximately 90% of the role), with a smaller reception component (approximately 10%).

Legal & Administrative Support

• Manage complex billing processes and prepare client invoices with a high level of accuracy.
• Follow up on billing queries and liaise with lawyers and finance teams when needed.
• Prepare, format, proofread, and finalize legal documents, presentations, and correspondence.
• Manage agendas, schedule meetings, and coordinate appointments.
• Organize travel arrangements and business itineraries.
• Handle document management and maintain electronic filing systems.
• Open new client matters and support conflict check processes.
• Monitor deadlines and assist lawyers with day-to-day administrative requirements.
• Provide support to a Partner, two Counsel, and several Associates within the Antitrust practice.

Reception Support (10%)

• Welcome visitors and clients in a professional and courteous manner.
• Answer and redirect incoming calls when required.
• Support the office with occasional front-desk coverage alongside the wider administrative team.

Profil

• Previous experience as a Legal Assistant, Practice Assistant, Legal Secretary, or similar support position within a law firm is essential.
• Proven experience managing legal billing and invoicing processes.
• Strong administrative and organizational skills with exceptional attention to detail.
• Near-native level of English is mandatory.
• Good working knowledge of either French or Dutch (minimum B1 level).
• Comfortable supporting senior legal professionals in a demanding international environment.
• Proactive, resourceful, and capable of anticipating needs before they arise.
• Professional, discreet, and confident in managing confidential information.
• Team-oriented mindset with the ability to work closely in partnership with another Legal Assistant.

Candidates must already be based in Belgium and have the right to work in Belgium. Visa sponsorship cannot be provided for this position.

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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