Management Assistant M/V/X

Description de la fonction

Management Assistant (M/F/X) - French-English - Permanent position

Location: Brussels City Center

Division: Investment Department

Client: Leading Investment Company

Robert Half is recruiting a talented Management Assistant (H/F/X) for a prestigious investment company located in the heart of Brussels. If you thrive in a fast-paced, collaborative environment and are ready to take on a permanent role supporting a high-performance team, this opportunity could be your next career move.

As a Management Assistant (H/F/X), you will provide essential administrative and organizational support to a Partner, a Principal, and their dynamic team within the Investment Department. Your contributions will directly impact the smooth operation of key executive functions and committee activities.

Key responsibilities: Calendar Management: Coordinate complex, demanding schedules for senior executives using Outlook, ensuring efficient diary management. Meeting & Travel Coordination: Organize numerous meetings and business trips within Europe, managing logistics and itineraries. Committee Support: Assist with annual committee events and prepare concise board packs for decision-making sessions. Mail & Email Handling: Manage incoming and outgoing correspondence, both physical and digital, for the team. Expense Reporting: Prepare and submit detailed expense reports in a timely manner. Call Management: Professionally handle and filter incoming calls, relay messages, and interact with high-profile external partners. Information Sharing: Collect, organize, and disseminate key information, ensuring stakeholders are well-informed. General Administration: Perform filing, photocopying, and document management tasks as needed. Team Collaboration: Work closely with two other executive assistants, fostering information sharing and mutual support.

Profil

The ideal candidate: Languages: Excellent level in French and English (both written and spoken). Experience: Demonstrable experience supporting senior-level executives in a fast-moving environment. IT Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Outlook. Organization: Outstanding time management, meticulous attention to detail, and strong communication skills. Team Work: A proactive team-player who thrives in fast-paced, cross-functional environment

Compétences linguistiques

• Néérlandais (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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