Executive Assistant & Office Coordinator M/V/X

Description de la fonction

• Manage complex agendas across multiple stakeholders, time zones, and competing priorities
• Anticipate conflicts and proactively optimize schedules

• Act as a central point of contact between senior leadership, internal teams, and external partners
• Facilitate communication and ensure alignment across stakeholders

• Organize complex international travel itineraries (flights, accommodation, visas, meetings)
• Ensure travel plans are optimized, compliant, and aligned with business objectives

• Coordinate executive-level meetings, workshops, offsites, and large-scale events
• Handle end-to-end logistics: planning, preparation, execution, and follow-up

• Proactively monitor workflows, action points, and deadlines across multiple initiatives
• Ensure timely follow-up and flawless execution of activities

• Prepare high-quality presentations, reports, and documents with strong attention to detail

• Handle sensitive information with the highest level of discretion and professionalism

Profil

• 8 years of experience as a Management Assistant, Executive Assistant, or similar role in a complex corporate environment
• Expert multitasker, able to manage multiple priorities without losing oversight
• Remains calm, structured, and solution-oriented in high-pressure situations
• Strong organizational and planning skills, with a proactive and anticipatory mindset
• Service-minded, yet assertive and able to deal confidently with senior stakeholders
• Comfortable working in a fast-changing, international environment
• Communicate fluently in English (Dutch is a plus) 

Compétences linguistiques

• Français (atout)

  • Comprendre : Expérimenté - (C1)
  • Écrire : Expérimenté - (C1)
  • Lire : Expérimenté - (C1)
  • Parler : Expérimenté - (C1)

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