assistant management H/F/X

Description de l'entreprise

By uniting scientific rigor and empathy, UCB humanizes medical innovation. Its approach consists of making research advancements accessible and tangible, in order to offer a better quality of life and a more peaceful daily existence to people affected by neurological or immunological disorders.

Description de la fonction

Ready to elevate your career at the heart of innovation¿ ? We are looking for a Management Assistant to join the cutting-edge teams at UCB's HQ in Anderlecht!

Profil

For the position of assistant management:

• Over 5 years of experience handling high-pressure situations with diplomacy, strict confidentiality, and sound judgment.
• Exceptionally organized and independent worker, skilled at anticipating risks and resolving issues before they escalate.
• Proven ability to manage multiple projects simultaneously with high attention to detail and a focus on timely, quality output.
• Excellent communicator adept at building strong, trusted relationships with internal teams and external business partners.
• Proficient in MS Office (Word, Excel, PowerPoint), quick to adapt to new systems, with practical knowledge of budget preparation.
• Growth Mindset: Reliable, team-oriented professional who actively seeks feedback and easily adapts to organizational changes.

As an assistant manager, these are the tasks you are responsible for :

• Executive & Operational Support: Provided comprehensive administrative and strategic support to the Head of Transformation Impact and operational assistance to his direct report
• Strategic Calendar Management: Managed a highly active calendar, proactively optimizing time allocation for maximum efficiency rather than simply scheduling appointments.
• Travel & Expense Coordination: Arranged complex international travel itineraries and agendas, prepared detailed meeting documents, and managed expense reports.
• Stakeholder Communication: Acted as a seamless liaison and bridge for communication between the executive office and internal/external stakeholders, maintaining strict confidentiality.
• Financial Administration: Assisted with budget preparation, managed the purchase order process, and oversaw the invoicing workflow.
• Project & Crisis Management: Prioritized conflicting needs and handled urgent matters proactively, ensuring successful project completion under tight deadlines.
• Event & Logistics Coordination: Organized internal and off-site meetings, managing all logistics including venue sourcing, catering, technical setup, video conferencing, and local transportation.

Ready for this new challenge? Apply now via the ¿Apply' button - we look forward to receiving your CV.

Compétences linguistiques

• Français (atout)

  • Comprendre : Indépendant - (B1)
  • Écrire : Indépendant - (B1)
  • Lire : Indépendant - (B1)
  • Parler : Indépendant - (B1)

Avantages du poste

Want to join a pharmaceutical company in a unique setting? We have a great opportunity for a Management Assistant at UCB. Here is the package waiting for you:

• Salary & Mission: A base salary of €3,400 (negotiable depending on your experience) for a one-year assignment at the UCB HQ in Anderlecht.
• Transport Costs: Your daily commute is covered via a daily mileage allowance.
• Benefits: €10 meal vouchers per day (for shifts of 4 hours or more) and eco-vouchers.
• Extras & Family: Saint-Nicolas vouchers for your children (€40 per child up to age 15).
• Bonuses: An end-of-year gift voucher (€40), an additional UCB allowance in December, and the official end-of-year bonus (Social Fund).

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