Programme Assistant H/F/X

Beschrijving van de functie

• Coordinate all phases of the regranting cycle: drafting and launching calls for proposals, promoting opportunities, organizing information sessions, managing applications, and supporting evaluation and selection processes (including coordination with external evaluators and selection committees).
• Act as the primary point of contact for applicants and members, providing information and responding to inquiries.
• Draft and manage grant agreements, ensuring proper documentation and tracking.
• Monitor project implementation, review narrative and financial reports, and identify capacity-building needs.
• Maintain accurate and up-to-date records to support donor reporting and internal learning.
• Work closely with the Finance and Communications teams to ensure smooth and timely delivery of project components.
• Contribute to knowledge-sharing initiatives, including compiling case studies and lessons learned.
• Assist in reviewing project budgets and financial documentation.
• Draft contracts and manage related administrative processes.
• Provide guidance to grantees on financial reporting and compliance requirements.
• Coordinate with external consultants, service providers, and auditors when needed.
• Maintain and update internal databases and document archives.
• Support general administrative tasks to ensure smooth project operations.

• University degree in Economics, International Affairs, Development, or a related field.
• Minimum 1 year of relevant experience in grant management, financial administration, or auditing, preferably in a civil society or donor-funded environment.
• Full professional fluency in English (written and spoken).
• Proven experience in project coordination and managing grant-related processes.
• Good understanding of grantmaking or regranting procedures is a strong asset.
• Excellent organizational skills, attention to detail, and ability to meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently while collaborating effectively within a team.
• Proficiency in Microsoft Office, particularly Excel.
• Commitment to the values of equality, inclusion, and empowerment.

• Location: Brussels
• Working Hours: Full time - 37.5 hours/week
• Base Salary: Approx. €2,418.80 gross/month
• Start Date: Early December 2025
• Reports to: Programme and Operations Manager
• Experience: Minimum 1 year

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

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