Finance and Administrative Assistant (Aide comptable) H/F/X

Beschrijving van de functie

• Support the Finance and Administration Director with the financial administration and compliance of the organisation.
• Prepare, record, monitor, and file financial transactions and budgets.
• Assist in preparing financial documentation for audits.
• Compile financial documents for grant applications and donor reporting (including the European Commission and other funders).
• Process and follow up on invoices from members and suppliers in line with internal finance policies and legal requirements.
• Check and process staff and member expense claims.
• Handle online purchases and payments.
• Support colleagues in implementing effective and ethical procurement processes.

• Support the Finance and Administration Director in HR-related administrative tasks.
• Assist with payroll, timesheets, extra-legal benefits, and insurances.
• Maintain and organise employment and internship contracts and related documentation.

• Manage the organisation's IT equipment, online systems, and inventory.
• Support the implementation of efficient data protection procedures and policies.
• Oversee ordering and maintaining office supplies, liaising with external providers when necessary.
• Provide general administrative support, including filing and documentation.
• Contribute to the smooth daily operations of the office.

• Minimum 3 years of progressive experience in Accounting, Finance, Administration, or HR support.
• Proven financial literacy and experience with payment processing, audits, and financial documentation.
• Familiarity with payroll procedures and external payroll providers.
• Strong IT skills, especially Microsoft Office and online collaboration tools.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities, with a professional and diplomatic attitude.
• Full professional fluency in French and English (spoken and written).
• Knowledge of Winbooks and Isabel.
• Experience with Officient (Securex) is an asset.
• Diploma in Finance, Accounting, or Management, or equivalent professional experience.
• Resourceful, proactive, and solutions-oriented mindset.

• The opportunity to contribute to an impactful European-level organisation.
• A collaborative and international working environment within a small, motivated team.
• A role offering autonomy, innovation, and the chance to take ownership of diverse administrative and financial tasks.
• A temporary contract (November-April) with the possibility of a permanent position (CDI).
• Gross monthly salary: €2,575.

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

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