HR data and tools coordinator H/F/X

Beschrijving van de functie

Description:

Responsibilities may be subject to change depending on the evolution of priorities and projects.

Key responsibilities include, but are not limited to:

Payroll & Benefits Administration Support

Collect, check, and input data for employee payroll, benefits and allowances (e.g., hours, leave, allowances, deductions).
Maintain employee records in the HR/payroll system.
Administer employee benefits and coordinate with external providers and brokers for day-to-day administration.

Payroll input is complete, accurate, and submitted within deadlines.
Employee data is correct and confidentially managed.

Reporting & Analytics Support

Prepare standard reports, presentations, and supporting materials for C&B analyses, board meetings, and staff communications.
Support the generation of KPI reports and ad hoc analyses under the guidance of the C&B / Payroll Specialist.

Reports and materials are accurate, timely, and compliant, enabling the Comp&Ben Manager and Entso-e's management to make informed decisions.
Administration & Compliance

Prepare standard HR letters, contracts, and payroll-related documentation.
File and organise HR and payroll records in line with GDPR/confidentiality requirements.
Support compliance checks and audits by preparing requested documentation.
Handle administrative tasks related to compensation and benefits projects, including managing invoices, purchase orders, procurement documentation, and supporting budget tracking.

Documents are accurate, compliant, and delivered on time.
Records are complete, secure, and easily retrievable.
Audits are supported with accurate and timely information.
Administrative aspects of C&B projects are executed efficiently and compliant with internal controls and GDPR, allowing projects to run smoothly.
Employee Communication & Query Handling

Serve as first point of contact for employee queries related to payroll, benefits, mobility programs, and compensation administration. Escalate complex queries to the Payroll and/or C&B Specialist as needed. Employee queries are addressed quickly and accurately, ensuring clarity, satisfaction, and effective escalation of complex cases.
Process Support & Continious Improvement

Assist in updating process documentation, checklists, and standard operating procedures for payroll and benefits administration. Suggest minor process improvements where applicable.

Operational processes are well-documented, standardised, and efficient, reducing errors and supporting continuous improvement.

Profil

Working and thinking level

Bachelor level or equivalent by experience
Field of Degree HR, Business Administration
Experience 0-3 years of experience
Specific technical skills and certifications

Preferably first experience within payroll/comp&ben topics or as HR Officer
Eagerness to learn and develop expertise
Service oriented mindset
Good numerical and analytical skills
Strong knowledge of Windows applications (Excel, Powerpoint, etc)
Language knowledge

Strong knowledge of English and French and/or Dutch

Offre

An attractive salary package.

A supportive and inclusive international work environment.

Opportunities for growth and learning, with the potential for a long-term career.

A dynamic and collaborative team culture where your contribution truly matters.

Entreprise

The European Network of Transmission System Operators for Electricity, represents 43 electricity transmission system operators (TSOs)from 36 countries across Europe.

The role of Transmission System Operators has considerably evolved with the Third Energy Package. Due to unbundling and the liberalisation of the energy market TSOs have become the meeting place for the various players to interact on the market place.

The members share the objective of setting up the internal energy market and ensuring its optimal functioning, and of supporting the ambitious European energy and climate agenda. One of the important issues on today's agenda is the integration of a high degree of Renewables in Europe's energy system, the development of consecutive flexibility, and a much more customer centric approach than in the past.

The company is committed to develop the most suitable responses to the challenge of a changing power system while maintaining security of supply. Innovation, a market based approach, customer focus, stakeholder focus, security of supply, flexibility, and regional cooperation are key to company's agenda.

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Nederlands (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

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