Office Management Assistant H/F/X

Beschrijving van de functie

• Handle incoming mail (collection and distribution), manage office access badges, and provide general administrative support to teams (HR, Finance, IT, etc.).
• Maintain the IT equipment inventory (laptops, monitors, phones, printers) and offer basic administrative IT support to staff.
• Prepare meeting rooms (equipment, fridges, supplies), coordinate catering orders (e.g. Royale Dujardin), and manage maintenance of coffee machines and water dispensers.
• Liaise with external vendors and internal teams to ensure smooth daily office operations.

• Organisational skills: Capable of handling multiple responsibilities efficiently and meeting deadlines.
• Attention to detail: Ensures accuracy in managing inventories, records, and office processes.
• Communication: Communicates clearly and professionally with both internal teams and external vendors.
• Proactivity: Anticipates needs, takes initiative, and addresses issues before they become problems.
• Previous experience in office management, administration, or a similar support function.
• Basic understanding of IT tools and systems is a plus.
• Fluency in English required; knowledge of French or Dutch is an asset.

• A dynamic and international work environment in EU affairs.
• Opportunities to learn and expand skills in office and IT administration.
• A 4-month part-time temporary contract.

• Lobbyng sector

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Nederlands (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

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