Membership Officer (One-month temporary contract) H/F/X

Beschrijving van de functie

• Provide administrative support for third-party funded project proposals and bids (collecting CVs, company information, statutes, and other necessary documents).
• Offer organizational and logistical support to unit managers.
• Liaise with the Project Events Manager and the EU Project Administrative and Financial Officer.
• Assist in the timesheet management process for funded projects.
• Collaborate with other unit officers on project activity logistics.
• Plan and organize unit activities (internal and external meetings, conference calls, workshops, events, etc.).
• Maintain effective communication with project partners.
• Follow up and update relevant databases and online platforms (Efficy, MyLibrary, MyNetwork, etc.).
• Support Project Managers in administrative tasks.
• Actively assist Unit Managers in coordinating activities and using appropriate tools to ensure high-quality outcomes.
• Serve as the main point of contact for logistics related to the unit.
• Ensure that all unit-related documents are updated and effectively distributed.
• Perform any other reasonable duties assigned by management.

• Excellent organizational and multitasking skills.
• Proficiency in MS Office, Internet, and Excel.
• Excellent command of English and French (written and spoken). Knowledge of a third language is a plus.
• Strong understanding of office management and daily operations.
• Ability to deliver high-quality work under tight deadlines.
• Initiative-driven with strong problem-solving skills.
• Ability to build effective working relationships with internal and external stakeholders.
• Willingness to travel and work under pressure, especially during on-site events.
• Team player with attention to detail.
• Proactive and able to work independently.
• Knowledge of Efficy CRM is an advantage.
• Integrity and professionalism.

• Frequent international travel may be required, occasionally physically demanding.
• The role demands adaptability and a proactive mindset.
• 3000€-3200€ Gross
• One-month temporary contract

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

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