Management Assistant - ICT M/V/X

Beschrijving van de functie

Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe? Reageer dan snel. Wie weet krijg jij de kans om mee bij te dragen aan de technologie van morgen!

Our customer a big player in innovative technology. We are looking for a Management Assistant ICT. 

Supporting the CFO & VP of ICT and their teams to ensure smooth operations.

The Assignment:

• Reporting to the VP of ICT, your key responsibilities include:
• Assist CFO and ICT management teams with planning, admin tasks, meeting organization, and coordination with other assistants.
• Organize team events and handle logistics, including collecting offers.
• Support onboarding logistics for new team members.
• Manage purchase requisitions and assist procurement.
• Handle correspondence with external partners.
• Organize social events (weddings, births, farewells, etc.).
• Manage office supplies and other logistics.
• Arrange travel logistics.
• Support staff meetings and follow up on actions.
• Prepare presentations and documents.
• Act as back-up for the Executive Assistant.

Jouw profiel

Act as back-up for the Executive Assistant.

Required Knowledge & Skills:

• You enjoy supporting others and taking planning and organizational tasks off their hands.
• Efficiency matters to you-you like getting things done quickly and well.
• You thrive in a dynamic environment, can multitask, and handle stress.
• Positive, pragmatic mindset with a drive to improve processes.
• Strong prioritization skills, assertive yet diplomatic, and able to work independently.
• Excellent interpersonal skills and ability to build trust.
• Strong communication in Dutch and English.
• Solid knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), SharePoint, OneDrive, Teams-and eager to keep learning.

Taalvaardigheden

• Nederlands (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

What We Offer

• Join our customer for an exciting 1-year assignment (extension possible) in a team that turns the impossible into reality-shaping tomorrow's technology together.
• Start date: 15/01/2026
• Work regime: Full-time

Location:

Enjoy flexibility with a mix of office and remote work, supporting a healthy work-life balance while staying connected with the team.

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