Executive assistant to the People & Innovation Vice-President H/F/X

Beschrijving van het bedrijf

Toyota is one of the world's largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota's European R&D, manufacturing, and engineering operations.

The company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.

Beschrijving van de functie

Team Description

People & Innovation (P&I) is the function dedicated to creating an environment where employees and the company can grow together. Its mission is to deliver innovative, integrated HR solutions and services that enable employee development, wellbeing, and engagement while supporting business transformation.

P&I focuses on areas such as talent management, learning and development, pay and benefits, workplace experience, and IT systems for HR, ensuring that people have the tools, processes, and support to thrive and contribute effectively.

Your responsibilities

• Personal assistant to People & Innovation VP (agenda, travel, expenses, LinkedIn content creation)
• General administration (contracts, invoices, communications with Japan, PowerPoint, mailings)
• VP budget control, PR/PO processing (Oracle)
• Office and meeting room management, group calendar administration
• Organize P&I meetings and events (on/off-site, hotel, catering, registration)
• Coordinate annual Christmas party and teambuilding activities
• Support HR processes (holidays, performance reviews, etc.)
• Handle ad-hoc requests from functional Heads
• Workforce Transformation team support (Hoshin progress, meetings, PanE HR Conference logistics)
• Manage P&I and WT SharePoint, InTouch communication governance, and champion roles

Jouw profiel

Your profile

• Fluency in English (the business language of TME) is required; Dutch or French is an asset.
• Experienced Personal Assistant
• Works well under pressure
• Flexible with last-minute changes
• Strong multitasker
• Team player
• Discreet with confidential information
• Reliable and loyal
• Proactive

Taalvaardigheden

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

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