Executive Assistant H/F/X

Beschrijving van het bedrijf

Our client is an international association 

Beschrijving van de functie

As an Executive Assistant, you play a pivotal role in empowering leadership, ensuring seamless organization, and driving excellence behind every strategic decision.

Are you known for your strong organisational skills, your ability to keep a clear overview in complex environments, and your talent for making things run smoothly within international teams? This opportunity might be for you.

For one of our clients, an international organisation active in the field of sustainable mobility and public transport, we are currently looking for an Executive Assistant 

Your main responsibilities will include:

• Daily agenda management and general office coordination
• Administrative support including light accounting, invoicing follow-up and budget assistance for the department
• Supporting internal communication and ensuring smooth coordination between consultants and team members
• Preparing and following up on meetings (drafting agendas, presentations, minutes)
• Planning and organising business trips
• Managing the logistics of conferences, seminars and workshops
• Coordinating publications (reports, newsletters, communications)
• Managing and updating contact databases
• Dispatching EU affairs-related external information (news, events, etc.)
• Providing minor administrative support on selected EU projects
• Handling written correspondence and phone communication

You will also play a key coordinating and federating role within a team of approximately six people who are frequently seconded or travelling. Ensuring alignment, encouraging on-site collaboration when needed, and contributing to a strong team spirit will be an important part of the position.

Jouw profiel

• Excellent organisational skills and ability to prioritise effectively
• Strong written and verbal communication skills
• Excellent level of English (written and spoken) and French; any additional EU language is an asset
• Strong proficiency in IT tools (Word, Excel, PowerPoint, Teams, SharePoint, etc.)
• Previous experience in a similar role
• Experience within an international organisation is a strong asset
• Proactive, flexible, diplomatic and solution-oriented mindset

Taalvaardigheden

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

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