Office & Hospitality Coordinator M/V/X

Beschrijving van de functie

Our client is a renowned independent provider of technical control and inspection services within the construction industry across the Benelux. With 250 multidisciplinary experts - including 140 engineers - they operate internationally in more than 43 countries.

1. Reception & Hospitality

• Warmly welcoming visitors at the Diegem office
• Serving as the primary telephone contact for the Belgian organisation
• Managing building and parking access

2. Event & Facility Coordination

• Managing meeting room bookings, catering and facilities support
• Creating and organising internal events from A to Z (team events, staff parties, Sinterklaas, after-work sessions, etc.)
• Ordering branding materials, promotional items and corporate gadgets
• Handling travel arrangements, including flights, hotels and rental cars

3. Administrative Support

• Managing the reception mailbox and coordinating all incoming/outgoing communication
• Sorting, distributing and preparing postal items; registering registered mail
• Providing ad-hoc administrative support to support services such as Facilities
• Assisting with basic reporting and follow-up tasks

Jouw profiel

• A warm, positive and professional presence - even in busy, multitasking moments
• Strong customer focus and a natural inclination to help others
• Excellent written and spoken command of Dutch, French and English
• Solid knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
• Highly organised with strong attention to detail
• Proactive, solution-oriented and comfortable working independently
• Able to meet deadlines and maintain accuracy
• Preferably at least 3 years of experience in a similar role
• Available as soon as possible

Voordelen van de betrekking

• A dynamic, open and friendly work environment with supportive colleagues
• High level of autonomy in organising your daily work
• A stable and reputable company, located in a modern office surrounded by greenery, with outdoor sports options, a pond, and shower facilities
• An attractive and competitive salary package
• Daily free fruit and soup

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