Executive Assistant M/V/X

Beschrijving van de functie

Are you an experienced Executive Assistant looking to evolve in a fast-paced, international and high-level environment?

A leading Executive Search firm is looking for an Executive Assistant to support senior consultants in delivering strategic recruitment projects. This is a unique opportunity to work at the heart of leadership hiring processes and interact with top executives across industries.

Your responsibilities as Executive Assistant

As an Executive Assistant, you will play a pivotal role in ensuring the smooth coordination and execution of executive search assignments:

• Coordinate executive search projects from A to Z, ensuring deadlines and quality standards are met
• Act as a key point of contact for clients and high-level candidates throughout the process
• Manage complex calendars, schedule interviews, and organize national & international travel
• Prepare and edit key documents: proposals, pitch decks, reports, and candidate presentations
• Maintain accurate data and documentation in internal systems (CRM, databases, Salesforce, etc.)
• Support business development activities, including research and preparation of client materials
• Monitor project progress, billing processes, and administrative follow-up
• Ensure strict confidentiality when handling sensitive client and candidate information

Jouw profiel

Your profile as Executive assistant

We are looking for a highly organized, proactive and detail-oriented professional who thrives in a demanding environment:

• Minimum 5 years of experience as an Executive Assistant, ideally within professional services (consulting, legal, executive search, etc.)
• Strong project coordination and multitasking abilities
• Fluent in French and English, with a good knowledge of Dutch (or Dutch/English with a good level of French)
• Excellent communication skills, both written and verbal, with the ability to interact confidently with senior stakeholders
• Advanced proficiency in MS Office (especially PowerPoint)
• High level of discretion, professionalism, and attention to detail
• Positive, flexible, and solution-oriented mindset
• Ability to work independently while being a strong team player

Taalvaardigheden

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Nederlands (troef)

  • Begrijpen : Basis (A)
  • Schrijven : Basis (A)
  • Lezen : Basis (A)
  • Spreken : Basis (A)

• Engels (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

What we offer for the Executive Assistant Role

• A key and visible role within a prestigious, international environment
• Daily interaction with senior executives and decision-makers
• A dynamic, stimulating, and collaborative workplace
• A very attractive salary package (lunch voucher, group insurance, Net allowance, etc).
• A healthy work-life balance with 2 days of homeworking and flexible hours
• Modern offices ideally located in Ixelles

If you are looking to take the next step in your career and be part of a high-impact, fast-evolving environment, we would love to hear from you.

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