Communications & Office Assistant M/V/X

Beschrijving van het bedrijf

An european federation of editors is looking for a Communications & Office Assistant to provide support to its secretariat based in Brussels

Beschrijving van de functie

The Communications & Office Assistant position offers a great opportunity to support a dynamic team and to engage with publishers' associations around Europe. We are looking for a very well-organised colleague with prior experiences with office support and with an understanding of the EU environment in Brussels.

S/he will be in charge of

• Providing administrative and organisational support to the team, such as providing assistance in the preparation of missions and travels
• Organising (physical and virtual) events and meetings
• Editing the association's website and helping design communication material
• Supporting the representation of publishers through the dissemination of content and messages both internally (newsletters and periodic publications) and externally (social media, relations with the press)
• Engaging with FEP members and EU institutions
• Supporting the organisation of the European Union Prize for Literature (EUPL) and other EU projects

Jouw profiel

The ideal candidate:

• Is motivated, dynamic, proactive, flexible and able to work under pressure
• Has excellent organisational and time management skills with prior experience within team administration (Office support or operations in a Belgium-based association are an asset)
• Has working knowledge of spoken and written English and, ideally, French. Other languages are an asset
• Has excellent knowledge of social media (community management and audience retention/increase; messaging; content creation)
• Has excellent knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint) and good knowledge of the Adobe Creative Suite (especially Adobe Acrobat DC, Illustrator and InDesign) or alternative tools such as Canva

Diploma

• Bachelor

Taalvaardigheden

• Engels (vereist)

  • Begrijpen : Vaardig + (C2)
  • Schrijven : Vaardig + (C2)
  • Lezen : Vaardig + (C2)
  • Spreken : Vaardig + (C2)

• Frans (vereist)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

• Permanent contract starting ideally in April 2026
• Full-Time
• Attractive salary and meal vouchers

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