Administrative Assistant / Secretary M/V/X

Beschrijving van het bedrijf

An embassy situated in Brussels.

Beschrijving van de functie

The Embassy is looking for a professional and organized Administrative Assistant / Secretary to support daily operations and ensure smooth administrative coordination in a diplomatic setting. 

Key Responsibilities 

Administrative & Office Support 

• Manage correspondence (emails, letters, phone calls) 
• Schedule meetings, appointments, and official visits 
• Prepare and organize documents, reports, and files 
• Maintain efficient filing and record systems 

 

Coordination & Communication 

• Act as a point of contact for internal and external stakeholders 
• Support event organization and logistics 

 

General Support 

• Assist with day-to-day office operations 
• Ensure confidentiality and professional handling of information 

Jouw profiel

Requirements 

• Degree or diploma in administration or related field - minimum higher secondary education
• Strong organizational and multitasking skills 
• Excellent communication and interpersonal abilities 
• Professionalism and discretion 

 

Languages 

• English (required) 
• French or Dutch (very important) 

Diploma

• Hoger middelbaar

Taalvaardigheden

• Engels (vereist)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Frans (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

• Nederlands (troef)

  • Begrijpen : Vaardig - (C1)
  • Schrijven : Vaardig - (C1)
  • Lezen : Vaardig - (C1)
  • Spreken : Vaardig - (C1)

Voordelen van de betrekking

Contract Type: Full-time (CDD of 3 years followed by a CDI following positive evaluation)

• Work in an international and diplomatic environment 
• Exposure to governmental and international affairs 
• Career development opportunities 
• Dynamic and multicultural workplace 

 

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