Senior Internal Communications & Project Support Officer M/V/X

Beschrijving van de functie

?? Tasks and responsibilities

To support the Global Environment, Health & Safety (EHS) team during a temporary absence, we are looking for a Project & Communication Support Officer who will provide broad operational, administrative, and coordination support across several global EHS initiatives.

This role combines project support, stakeholder coordination, communication activities, event organization, and administrative follow-up. You will work with internal and external stakeholders and help ensure the smooth delivery of international EHS programs.

Scope of the role

You will contribute to a range of strategic initiatives, with a strong focus on flexibility in task content. The assignment includes leading both larger and smaller projects or events, supporting other project managers, and providing overall administrative assistance. A hands-on approach is essential.

Examples of ongoing initiatives

• Global Safety Commitment Day
  • Coordinate a global awareness and engagement campaign for employees worldwide.
  • Liaise with external and internal training providers, translation agencies, and communication teams.
  • Support the preparation of communication materials, presentations, and stakeholder updates.
  • Coordinate deliverables and follow up with multiple international stakeholders.
• EHS Awards Program
  • Coordinate the full awards process, from submission intake through jury review to leadership presentations.
  • Organize and support the logistics of the awards event.
  • Coordinate suppliers, purchasing activities, and event-related follow-up.
  • Ensure smooth communication with all stakeholders involved.
  • Support budget follow-up and administrative activities linked to the EHS department.

Primary responsibilities

• Provide communication and project coordination support across multiple global EHS initiatives and engagement campaigns.
• Independently draft, prepare, and review internal communications, announcements, presentations, and stakeholder materials to a professional standard.
• Support awareness and engagement campaigns while ensuring clear and consistent messaging.
• Coordinate with external suppliers, training partners, translation agencies, and internal teams to ensure timely and accurate delivery of content.
• Prepare stakeholder updates, management presentations, and campaign-related materials.
• Organize meetings, prepare agendas, capture actions, and follow up on commitments.
• Coordinate project planning, timelines, actions, and deliverables for assigned initiatives.
• Monitor progress and proactively follow up with stakeholders.
• Support the organization of global events and engagement activities, including logistics.
• Maintain project documentation and reporting tools.
• Send reminders and ensure action follow-up through email and Microsoft Teams.
• Provide general administrative and operational support, including budget follow-up, purchase requests, and invoice tracking.

Jouw profiel

• Proven hands-on experience as an Internal Communications Officer or in a similar communication-focused role.
• At least 3 years of relevant experience in internal communications.
• A relevant educational background in communication, marketing, journalism, public relations, or a related field; a Master's degree in a closely related domain is also suitable.
• Experience working in an international and multicultural environment.
• Experience preparing professional presentations and communication materials.
• Experience in project coordination and organizational or administrative support.
• Budget tracking and administrative support experience is a strong asset.
• Strong communication and stakeholder management skills.
• Excellent organizational and planning abilities.
• Hands-on mindset, with the flexibility to combine administrative work and coordination tasks.
• Detail-oriented, proactive, and able to manage multiple priorities effectively.
• Strong sense of ownership and accountability.
• Collaborative team player, comfortable interacting with stakeholders at different levels.
• Strong knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, Teams, and Outlook.
• Fluent in Dutch and English, with the ability to prepare presentations and communication materials in both languages with a high degree of accuracy.
• Conversational French for daily interaction in the Brussels office.

Taalvaardigheden

• Engels (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Nederlands (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

• Frans (troef)

  • Begrijpen : Onafhankelijk - (B1)
  • Schrijven : Onafhankelijk - (B1)
  • Lezen : Onafhankelijk - (B1)
  • Spreken : Onafhankelijk - (B1)

Voordelen van de betrekking

You will be part of a growing Belgian SME where initiative and personal development are encouraged. We will provide you with an enjoyable work environment with fun colleagues. We will work out a career plan with you, with attention and a budget for extra education/certification. You can count on an attractive salary, supplemented with extra-legal benefits, including a company car.

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